INQUIRY LETTER
An inquiry letter which is also called prospecting letter is a letter that is written to a third
party requesting information or affirmation of its authenticity. It’s one of
the most essential letters in the field of business communication, as it deals
with various matters such as job vacancies, sales, projects, funding, etc. An
inquiry letter is important because it serves the purpose of facilitating
business transactions between the seller and the buyer. It is also important
when you want to build relations with a company you want to apply for, sending
an inquiry letter, although unsolicited, will show that you are driven in
getting the job.
Writing letters, reports, notes,
among other things, are important skills for business and personal life.
Effective letters will yield nothing but good results. Most often than not,
people assess others by the quality of their writing, hence it’s essential to
write well. Here are some simple tips in writing an inquiry letter to get you
started:
· Before writing your
inquiry letter, it is best you are knowledgeable enough as to who you’ll
specifically address your letter to. Know the name and the title of the person
you are contacting. This is so you can establish a proper and formal
impression.
·
Your inquiry letter
should be brief and concise, containing only necessary information and not
exceeding three pages. All throughout your letter, there should be a tone of
politeness and professionalism in order to make a good impression.
· There are a few
elements that should be in your letter of inquiry like the introduction, the
description of your organization, your inquiry, summary, etc. It is best that
you should effectively present yourself in these elements.
·
Don’t forget to
express gratitude and sincerity towards your recipient at the end of the
letter.
Having a good business letter format or letter template as
a guide can be very helpful. Download a free inquiry letter sample, then edit
to suit your needs. It’s a great way to get you started in the right direction.
EXAMPLE OF INQUIRY LETTER
STRAWBERRY &
CO.LTD
Margonda Street 1911
Depok
01 November 2016
Lamoodie Co.
Sudirman Sreet 1996
Jakarta
Subject : Request for
Catalogue
Dear Madam,
We saw your advertisement
in the “Fashion Magazine” a few days ago an interested in your jewelry
products.
Please let us have the
details of your product together with the sample, terms of payment, the price
list and the lates catalogue. If the quality is satisfactory and the terms are
reasonable, we will place a large order soon. Could you give us details of
discount and the fastes delivery please.
We hope to receive your
reply soon.
Yours faithfully,
Meli Mahmuda
Purchase Manager
Sources;
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